Health Services Coordinator

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work with families directly to ensure the completion of child health requirements and other required screenings and assessments as they relate to contract requirements and Community Care Licensing in order to accurately collect and track health data and ensure compliance
• Work with parents to support the completion of children’s medical and dental screenings and ensure follow-up treatment care is completed within established state/federal guidelines
• Monitor, guide, and support staff, providers, and families with children who have medical concerns across agency programs as needed (e.g. Early Education, Family Preservation, Resource Family Program, Early Childhood Mental Health, etc.)
• Review, evaluate and interpret health records to assess needs and to plan and implement special programs or activities to meet these needs and to ensure high quality comprehensive services
• Maintain health records in hard copy as well as on ChildPlus database and ensure an effective system of tracking, follow-up and confidentiality
• Conduct and document follow-up on all referrals to ensure that needs of children are met
• Work with families to ensure children’s hearing and vision screenings are completed within 45 days of entry into the program
• Complete individualized health and treatment plans, as needed
• Provide consultation and technical assistance with parents directly, in staff meetings and trainings
• While respecting confidentiality, share information with staff and relevant providers to ensure coordinated services that meet the needs of individual children and families
• Work with families directly and serve as a resource to support staff (e.g., outside service providers, Family and Community Specialist) regarding children’s health issues, compliance, referrals and follow-up treatment, including oral health and physical health
• Reviews lesson plans, to ensure that curriculum concepts and goals are being met for safety, health, and nutrition and report findings, as needed.
• Participate in Multi-Disciplinary Team (MDT) meetings
• Assist in recruiting prospective families and assist in the enrollment process by coordinating and facilitating intake process for children with health and nutrition concerns
• Develop and maintain partnerships with local agencies to assist families in the referral of health-related services in the local community
• Support enrollment team with initial enrollment process by reviewing all health documents before children start program
• Maintain medication list for early education center
• Review, evaluate, update and prepare reports for health services. Monitor health records for completeness, accuracy, and follow-up and report findings to supervisor.
• Monitor health section of children’s files on an ongoing basis, report all outcomes to EE Administrative Manager and supervisor
• In collaboration with other Health Services Coordinator and HEE support graduate level health interns for successful health rotations
• In collaboration with other members of the service coordinator team and other related staff, develop, implement and monitor case plans to address identified needs onsite, in family childcare provider’s homes and in the community
• Keep inventory of supplies and materials needed (related to health and safety)
• Participate in ongoing program evaluation, planning process and in annual self-assessment
• Support parents directly in their roles as their child’s primary teacher and provide opportunities to participate in the development of the program (e.g. health advisory committee and approach to medical, oral health and nutrition strategies)
• Plan and conducts CPR, First Aid and other health related training for staff, providers and parents
• Ensure safety is a priority in performing all job responsibilities
• Participates in PQI meetings when needed
• Participate in the Safety Committee
• In accordance with our “team” philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description.
• Staff must believe in and act in accordance with both the Agency’s and the program’s mission/vision statements, adopted theoretical frameworks, and philosophy.